Create the Perfect Atmosphere to Communicate With Clients and Employees

Whether you’re trying to connect with clients around the globe or keep in touch with remote employees, video conferencing has become an essential part of most businesses. Everything in your boardroom needs to be optimized for these types of virtual meetings. You can create the ultimate video conferencing environment with a boardroom control system that makes it easy to manage the AV equipment, lighting, and climate in the room. It’s time to embrace a form of communication that lets your Minnetonka, MN business cut travel costs, recruit talent, boost employee satisfaction and improve sales. SEE MORE: Save Your Company Money With Boardroom Control Get to Know Your Room’s Technology A video conference can quickly go sour if you find yourself struggling to adjust the volume, pull up content or add new participants. With a boardroom control system that gives you centralized access to all the technology in the room, you can focus on your subject matter and not your AV equipment. As part of your installation, your AV technicians will guide you on how you can quickly make any adjustments to create a favorable conferencing environment. Have Adaptable AV Equipment When conducting video conferences, you need to be able to adjust the audio and video settings in your room quickly. First, make sure you’re being heard clearly through expert microphone placement. Never resort to screaming when you realize audio is not going through as you wish, instead pull up your boardroom control system to adjust your microphone volume. The second most important part of a video conference is maintaining eye contact. Look directly into the camera as you speak. As you move around the room, you can use your tablet to pan the camera to where you are to maintain eye contact. You can also lower or raise the camera angle for employees of different heights, so it's easier for them to look into the camera. Adjust Your Room for Conferences Areas where you’re conducting your video conferences need to be free of distractions. Using your boardroom control system, close shades that face corridors so your clients or employees are not distracted by people walking by. Lower lights to make sure there’s no glare on the screen or raise them to spotlight the room’s speaker. Opt for Interactive Presentations If you are giving a presentation via video conference, it can be harder to keep your audience engaged. You want to avoid just reading off PowerPoint. Instead use interactive whiteboards that let you and other participants write directly on your presentation and save changes. This helps them feel more involved and less likely to lose focus. SEE MORE: Transform Your Boardroom With Interactive Whiteboards Check Your Network Connection A bad connection can ruin even the best-prepared presentation. With audio or video that keeps lagging or freezing, it's hard to keep the momentum going. You're forced to backtrack constantly to see where exactly your audience lost you. If you're conducting a more professional one-on-one meeting or interview, a bad connection can lead to misunderstandings and bad first impressions. For this reason, you want to make sure that your network is designed to handle the bandwidth needed to conduct conference calls. As part of your boardroom control installation, we strengthen your network to make sure it can handle high-definition video and high-resolution sound while letting you share presentations wirelessly. With video conferencing becoming so important for businesses throughout Minnesota, you need to have the right technology in place to conduct clear, powerful meetings and presentations. If you want to learn more about how your office could benefit from our boardroom control solutions, call us at 612-353-5087 or fill out our online contact form.

Lelch Audio Video Designs a Customized Solution for Your Business We know how important your conference room or boardroom is to the health of your Minnetonka, Minnesota business. You’ve handpicked every component from the 4K Ultra HD display on the wall to the leather chairs surrounding your table. You’ve agonized over the right placement of your in-ceiling speakers and high definition microphones. Make sure you finish it all off with a boardroom control system that will ensure all your presentations, meetings or conference calls run smoothly so you always leave a memorable impression. Read More: Why Invest in Professional Conference Room Presentation Systems Choose the Control Option Which Best Fits You Set yourself up for success during your next major presentation by making sure you’re comfortable and in control. With a comprehensive boardroom control system you have a choice on how exactly you want to accomplish that. Do you get a sense of comfort from the traditional clicker? It can be incorporated into the system. If you want to go for a more modern approach, pull up what you need directly from your smartphone, tablet or touchpad. Make it Easy to Access Exactly What You Need With integrated control of the audio video equipment in the room it is easier than ever to pull up equipment and content you want to use. With a simple button you choose whether you want to access your interactive whiteboard, video conferencing interface or pull up a multimedia presentation. As for the media you want to use? Don’t waste time fighting over the one HDMI cable in the room. You can store your files on your tablet, smartphone or a cloud. Send them to the display of your choice through a wireless connection. An intuitive menu will guide you through the process as you choose the display type, media you want to use and which screen you want it to show up on. Engage Your Audience With an Interactive Whiteboard To create truly engaging content for your clients, partners or employees you can invest in an interactive whiteboard. While conducting a presentation you can write notes, drag content in and out and group your notes together. You can even incorporate video in order to use the technology while conducting a video conference. Another benefit of the interactive whiteboard is that you can save as you go. You don’t have to remember all the changes you made during the meeting to try and recreate them once you’re finished. Incorporate Your Entire Space for Optimal Results We’ve discussed multiple ways that smart control can enhance your audio video technology, but it doesn’t have to end there. With full boardroom integration you can add control of your lights, shades and thermostat. This can add to your space’s versatility by making it easier than ever to set up the room for your specific needs. For a video conference dim the lights, close the shades and change your display to video conference mode with the press of a button. After the call, press a “Team Meeting” button to turn the lights on, open the shades and reveal your whiteboard to discuss the call with the team. Want to make sure you’re getting the most out of the technology in your Minnetonka business? Contact Lelch Audio Video today for a customized boardroom control solution designed for your distinct needs. [sc:insertbutton ]