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Are You Making These Mistakes with Your Conferencing Setup?
Are You Making These Mistakes with Your Conferencing Setup?
Efficient video conferencing is vital to both employee collaboration as well as client acquisition and retention. But despite its evident importance, many companies still settle for systems doomed to failure from the start. Over the years, we’ve seen a few common issues show up in a lot of the retrofit projects we fix.
We have learned from that experience, and it has helped us ensure all our projects avoid these common pitfalls from the start. Usually, most problems come down to using the wrong equipment, faulty installations, and subpar software and programming. As you read this blog, you may come across some issues you’ve experienced at your own Minneapolis, MN office.
SEE MORE: What is the Best Display Option for Video Conferencing?
THE WRONG EQUIPMENT
Displays are the focal point for most conference rooms, and they can make or break your video conferencing experience. Though some people go with screens too small for everyone to see, displays that are too big are just as typical. How do you know what the right size is? Each situation will vary a bit, but a good starting point is looking for displays that are one third the length of the room.
Relying on conference phones is the other big equipment fail we see in video conferencing systems. These are rarely loud and clear enough to get everyone involved, and they don’t have the processing capabilities to isolate ambient noise in their built-in microphones. Our solutions include specialized audio-conferencing microphones, and for some larger installations, we’ll add mixers, amplifiers, and digital signal processors as well.
FAULTY INSTALLATIONS
A perfectly sized, high-resolution display can still cause problems if not correctly installed. Not only do you want it to connect to your collaborative software, but placement is also crucial. After you’ve figured out the seating for the room, a professional will gauge the perfect location to ensure there’s a direct sight line from all the seats around your conference room table.
Next, you want to spread out your speakers and microphones throughout the room (another reason to eliminate that speakerphone). During your consultation, our engineers will gauge the ideal placement to enjoy even sound coverage throughout the space.
A clean installation will also result in the most efficient and reliable performance. Aside from keeping cables hidden from view, this also means racks for all your equipment which are organized and easy to maintain and service in the future.
SUBPAR SOFTWARE & PROGRAMMING
Though software may not be visible, it still plays a significant role in your video conferencing. A lot of conference rooms rely on limited and unreliable web-based services like Skype for their conferencing needs. In some cases, these are fine to use. But if you want to scale up to larger meetings, it’ll be harder to add new participants or share content.
Designed specifically for professional settings, we recommend going with enterprise-grade solutions from Crestron or Lifesize. These systems include easy-to-use information sharing options though both wired and wireless connections, expanded room scheduling, advanced encryption and integration with web-based platforms.
How simple is the room to use? In many cases, the best software and equipment go to waste without the programming needed to bring them all together. Streamline your day-to-day operations with an integrated system that lets you manage lights, audio, video and more from an intuitive user interface.
To avoid these and other fails in your video conferencing, give us a call at (612) 353-5087, fill out our contact form, or chat with us on the bottom right. We’ll tailor a solution to your needs for optimal communication.No video selected.