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How to Avoid Common Conference Room Headaches

Create an Efficient Collaborative Space for Your Company

How to Avoid Common Conference Room Headaches

Designing a useful conference room audio video system is all about making sure technology enhances your space instead of becoming a constant headache for the team. Looking at specific pain points that your company experiences during meetings is a great way to start when looking for the right solution for your Minneapolis, MN office.

Envision your last nightmare meeting: What went wrong? There may have been equipment that crashed, distracting audio feedback, or a fight for the room's limited cable options. This blog highlights some common complaints from office employees and emphasizes the technology solutions that can help.

 

SEE MORE: Can Your Office Benefit From a Crestron Conference Room Solution?

 

Help Speed up Training

Every time new technology is added to your conference room or a new member joins the team, it shouldn't take a long IT call to get things to work. Many employees say that the learning curve for new technology is their biggest impediment during meetings.

Bringing all your conference room audio video together within an easy-to-use interface like Crestron’s Digital Media can help resolve this problem. Everything in the room is controlled through a dedicated touchpad or company iPad. For beginners, the intuitive graphic-heavy interface makes it easy to manage all the technology in the room. Once you add new features, they will fall under the same system, so you don't have to learn an entirely new process every time you make an upgrade.

No Wires, No Problems

Are you tired of showing up to a meeting and not finding the input or cable you need to share your content? Are you always fighting with coworkers for space or harassing IT to try to get the right cable for your presentation needs? Ditch the wires and go wireless.

Free up space and streamline presentations by using Crestron's Air Media solutions. Once you enter the room, it will recognize your wireless device — smartphone, tablet, or laptop — so it's easy for you to share content to the primary displays.

Revamp that Terrible Audio

Since conference room audio video is all about communication, lousy sound is unsurprisingly one of the biggest complaints from employees. Interference, feedback, volume fluctuations and poor microphone coverage all cause problems during meetings.

Crystal-clear and complete sound comes easy with the right technology and design. Never settle for a conference phone for your audio needs. Switch to microphones and speakers from companies like Lifesize that are specifically designed for conference room applications. Work with a professional to get the acoustics just right in the room.

Stop Those Scheduling Headaches

Everyone has suffered through their share of scheduling mistakes. A lot of times, people don’t remember which rooms are booked; or they book one that doesn’t have the technology they need. In some cases, they reserve rooms only to realize the technology isn’t working.

Luckily, there's one solution that can fix all these issues. Crestron's scheduling touchscreens connect with the major calendaring programs so employees can reserve rooms and get an overview of which places are open and which are filled up. They can also integrate with the rest of your technology, so the doors unlock, lights turn on and display powers up at the time a room is scheduled to be used.

To avoid unpleasant surprises at the time of your meeting, you can also take advantage of Crestron’s remote management tools. They offer room-to-room updates so you know when upgrades are available or when system outages are happening, and so you can evaluate how spaces are being used. 

Enhancing your conference room audio video won't just make for more effective and efficient meetings, but it'll also free up valuable time for your IT department.

 

Want to learn more about how you can use these tools in your space?

CONTACT OUR AV EXPERTS